To meet deliverable requirements and expectations, we must implement a formal process in which quality standards are measured and accepted. It is important for all projects to clearly define and communicate quality standards and the quality baseline serves this purpose. There may be smaller milestones which are not included on this chart but are included in the project schedule and WBS. To get a better idea of the project planning process, refer to a project management plan template. It includes a Gantt chart to visualize project progress. The SmartVoice Project must meet the quality standards established in the quality baseline. This Project Management Plan template is a good starting point for planning your project; however, be sure to check out our Subsidiary Management Plans for areas which need more focused management. It’ll make putting advice into practice much easier. This may be a simple project management spreadsheet an Excel project tracker or something even more complicated like an Excel project management dashboard. If a project team member is not required for a full 40 hour work week at any point during the project, their efforts outside of the SmartVoice Project will be at the discretion of their Functional Manager. The Project Manager is responsible for planning, creating, and/or managing all work activities, variances, tracking, reporting, communication, performance evaluations, staffing, and internal coordination with functional managers. trailer You plan projects and create powerful best Gantt charts online quickly as the app schedules tasks automatically. The Project Manager is responsible for implementing the Quality Management Plan and ensuring all tasks, processes, and documentation are compliant with the plan. The WBS for the SmartVoice Project is comprised of work packages which do not exceed 40 hours of work but are at least 4 hours of work. Responsible for ensuring all testing resources are coordinated. You should give considerable thought to how you want to manage communications on every project. A project management plan is a means to ensure the grant's objectives are met in a timely manner, within the budget and according to a specified timeline. Upon acceptance of the scope change request the Project Manager will submit the scope change request to the Change Control Board and Project Sponsor for acceptance. This section of the project plan should also include how resources will be procured and managed as well as the key resources needed for the project. It should be a short paragraph or two summarizing the approach to risk management on this project. Whether combined or separate, most project management plan templates contain the following sections: Start planning with our Project Plan Template. Some resources may be needed for the entire length of the project while others may only be required for a portion of the project. Milestone List. Excessive detail is not necessary in this section as the other sections of the project plan will include this information. Working within the cost management guidelines is imperative for all project team members to ensure successful completion of the project. This section of the Project Plan Template contains the cost baseline for the project upon which cost management will be based. The WBS provides the work packages to be performed for the completion of the project. 1416 0 obj <> endobj The project management life cycle is made up of four phases. Project Management Templates Use these free PowerPoint and Excel templates to create a professional project roadmap for your next stakeholder meeting. Here are a few project plan templates based on the guidelines above: 1. This part of the Project Plan should describe your change control process. All project deliverables should be defined in order to provide a foundation and understanding of the tasks at hand and what work must be planned. The resource calendar identifies key resources needed for the project and the times/durations they’ll be needed. 0 Excel Budget Template. In the event a procurement becomes necessary, the Project Manager will be responsible for management any selected vendor or external resource. The schedule was completed, reviewed by the Project Sponsor, and approved and base-lined. Ideally, this process will be some type of organizational standard which is repeatable and done on most or all projects when a change is necessary. The project team will not be co-located for this project and all resources will remain in their current workspace. The template includes instructions to the author, boilerplate text, and fields that should be replaced with the values specific to the project. Activity sequencing will be used to determine the order of work packages and assign relationships between project activities. If any changes are proposed and approved by the Project Sponsor and CCB, the Project Manager is responsible for communicating the changes to the project team and updating all project plans and documentation. This template, along with all templates on our site, is based on our experience managing projects in accordance with the standards set by the Project Management Institute. Quality assurance for the SmartVoice Project will ensure that all processes used in the completion of the project meet acceptable quality standards. The communications requirements are documented in the Communications Matrix below. The following steps comprise TSI’s organization change control process for all projects and will be utilized on the SmartVoice project: Step #1: Identify the need for a change (Any Stakeholder) Requestor will submit a completed TSI change request form to the project manager Step #2: Log change in the change request register (Project Manager) The project manager will maintain a log of all change requests for the duration of the project Step #3: Conduct an evaluation of the change (Project Manager, Project Team, Requestor) The project manager will conduct an evaluation of the impact of the change to cost, risk, schedule, and scope Step #4: Submit change request to Change Control Board (CCB) (Project Manager) The project manager will submit the change request and analysis to the CCB for review Step #5: Change Control Board decision (CCB) The CCB will discuss the proposed change and decide whether or not it will be approved based on all submitted information Step #6: Implement change (Project Manager) If a change is approved by the CCB, the project manager will update and re-baseline project documentation as necessary as well as ensure any changes are communicated to the team and stakeholders. This is an effective way to provide oversight and ensure adequate feedback and review of the change is obtained. If established boundary controls may be exceeded, a change request will be submitted to the Project Manager. A successful project requires a detailed and well-planned Project Management Plan. Additionally, customers understand that our products may be applied to a wide range of uses for business and personal functions. Also, project management templates in excel are easily available and categorized for major phases of the project. Below are links to sample management plans. Here the Project Plan Template discusses how you plan to staff the project. The SmartVoice boundary conditions are: CPI less than 0.8 or greater than 1.2 SPI less than 0.8 or greater than 1.2. O ur change management plan template is designed to assist the planner in developing a subsidiary plan to the project management plan. Quality Specialist (1 position) – responsible for assisting the Project Manager and Senior Quality Specialist in creating and tracking quality control and assurance standards. It is imperative that all participants arrive to each meeting on time and all cell phones and blackberries should be turned off or set to vibrate mode to minimize distractions. Quality control for the SmartVoice Project will utilize tools and methodologies for ensuring that all project deliverables comply with approved quality standards. A project management template is an effective tool for any project -- big or small, simple or complex. Every effort will be made to proactively identify risks ahead of time in order to implement a mitigation strategy from the project’s onset. As with any task in project management, a project management tool will help you with your project planning. Depending on the size of the project, the Project Management Plan can serve as the main planning document for the project (smaller projects), or it can serve as a parent plan with a series of subordinate plans (larger projects). The schedule baseline and work breakdown structure (WBS) should be created in Microsoft Project. This section should describe, in general terms, the roles and authority of project team members. Scope Statement, WBS, WBS Dictionary, Statement of Work, etc. Any delegation of approval authority to the project manager should be done in writing and be signed by both the project sponsor and project manager. The project manager will work with the project team, contracts/purchasing department, and other key players to manage the procurement activities. Quality Checklists, Scope Baseline, Work Performance Measurements, etc. All Rights Reserved. The more detail included in this section, the better the product. The Project Manager will take the lead role in ensuring effective communications on this project. [This document is a template of a Project Management Plan document for a project. Total Software Incorporated (TSI) has recently approved the SmartVoice project to move forward for project initiation within the research and development (R&D) group. ), Who is responsible for accepting the final project deliverable and approves acceptance of project scope, Completion of scope statement and WBS/WBS Dictionary. This part of the Project Plan provides a general description for the approach taken to identify and manage the risks associated with the project. The Project Manager will provide oversight and management for all procurement activities under this project. Since risk management is a science in itself, we have many risk management templates available on our website. Senior Quality Specialist (1 position) – responsible for assisting the Project Manager in creating quality control and assurance standards. If there are any decisions which must be made by specific individuals—for example authorizing additional funding by the project sponsor—this should also be stated here. Once this is achieved the project sponsor will review and approve the schedule and it will then be base lined. The Project Manager will present and review the project’s cost performance during the monthly project status meeting. The primary goal of making a quality management plan is to ensure that the project deliverables are of adequate quality and fit for the software requirements. Project plans include a lot of details and moving parts. Despite its simplicity, it actually doesn’t leave out the important factors that a planning document should have. Provide a summary list of milestones including dates for each milestone. Task-focused project plan template This project plan template focuses on tasks instead of deliverables or milestones. These will be reported and require corrective action from the Project Manager in order to bring the cost and/or schedule performance indexes back in line with the allowable variance. The scope statement from the project charter should be used as a starting point; however, the project plan needs to include a much more detailed scope than the charter. Project management templates serve many purposes. 1416 17 The Schedule Management Plan can be broken out as an appendix to the Project Plan. The Project Manager will negotiate with all necessary TSI functional managers in order to identify and assign resources for the SmartVoice Project. Costs may be rounded to the nearest dollar and work hours rounded to the nearest whole hour. A Project Management Plan explains how to manage the project. For the SmartVoice Project, control accounts will be created at the fourth level of the WBS which is where all costs and performance will be managed and tracked. Project Management Software Tools Task lists, schedules, file sharing, comms, analytics & reporting – these tools do it all. It should be written as an Executive Summary for the Project Management Plan. Although they vary according to industry, project-planning processes are the more traditional project elements. Cost variances of 20%, or +/- 0.2 in the cost and schedule performance indexes will change the status of the cost to red or critical. Projects can cover: 1. Business cases, 2. The Project Manager is responsible for quality management throughout the duration of the project. CPM is an essential part of project management. As for projects, you must define the prerequisites for project templates. Project plan templates. The remaining member of the project team, as well as the stakeholders will be responsible for assisting the Project Manager and Quality Specialists in the establishment of acceptable quality standards. All project and subsidiary management plans will be reviewed and approved by the project sponsor. Project Budgeting ▶ Download 3 different types of project budget templates, for simple to complex … Upon the completion of the project, during the closing process, the project manager will analyze each risk as well as the risk management process. The scope of this project also includes completion of all documentation, manuals, and training aids to be used in conjunction with the software. Responsible for ensuring all testing is complete and documented in accordance with TSI standards. Email should be distributed to the correct project participants in accordance with the communication matrix above based on its content. Start With Your Free Marketing Project Management Plan Template. This Project Management Plan template is a good starting point for planning your project; however, be sure to check out our Subsidiary Management Plans for areas which need more focused management. The Technical Writer will be managed by the Project Manager who will also provide feedback to the functional manager for performance evaluations. Resource estimating will be used to assign resources to work packages in order to complete schedule development. 0000002905 00000 n A successful project requires a detailed and well-planned Project Management Plan. Plan. All SmartVoice project work will be performed internally and no portion of this project will be outsourced. The cost baseline for the SmartVoice project includes all budgeted costs for the successful completion of the project. Senior Programmer (1 position) – responsible for oversight of all coding and programming tasks for the SmartVoice Project as well as ensuring functionality is compliant with quality standards. It is important that the approach to managing the projects’ scope be clearly defined and documented in detail. x���A 0ð4Gp\Gc���������z�C. All requirements for SmartVoice must be determined to base design upon, This is the theoretical design for the software and its functionality, All coding completed resulting in software prototype, Complete SmartVoice Testing and Debugging, All functionality tested and all identified errors corrected, Complete Transition of SmartVoice to TSI Production, Completed software and documentation transitioned to operations group to begin production, Meeting to review action register and status, Present metrics and status to team and sponsor, Present closeout of project phases and kickoff next phase, Phase completion report and phase kickoff, Review of any technical designs or work associated with the project, Includes work hours for all project team members for gathering requirements and planning project, Includes work hours for all project team members for work on SmartVoice conceptual design, Includes all work hours for coding of SmartVoice, Includes all work hours for testing (including beta testing) of SmartVoice software, Includes all work hours for transition to operations and project closeout, At least 98% recognition level with 2% or less errors in text, Using standard TSI English language databases, No errors associated with running software with compatible applications, Less than 1% failure rate in beta testing new users to run setup and execute software functionality, Communication requirements based on roles, Identifies who is responsible for managing costs, Identifies who has the authority to approve changes to the project or its budget, How cost performance is quantitatively measured and reported upon, Report formats, frequency and to whom they are presented, Who has authority and responsibility for scope management, How the scope is defined (i.e. They are the initiation phase, the planning phase, the execution phase and the closure phase. The quality baseline is the baseline which provides the acceptable quality levels of the SmartVoice Project. The Project Manager should be included on any email pertaining to the SmartVoice Project. The project manager will obtain schedule approval from the project sponsor and baseline the schedule. The template includes instructions to the author, boilerplate text, and fields that should be replaced with the values specific to the project. Effective schedule management is necessary for ensuring tasks are completed on time, resources are allocated appropriately, and to help measure project performance. In this section you should provide an overview of your communications management approach. The Programmer will be managed by the Project Manager and feedback will be provided to the functional manager for performance evaluations by the Project Manager and Senior Programmer. The project sponsor will participate in reviews of the proposed schedule and approve the final schedule before it is base lined. Project Managers working on small to midsize projects can use Microsoft Excel to visualize, plan and track their projects. Gantt charts and project scheduling software – tools to plan and track projects. The software must meet or exceed the quality baseline values in order to achieve success. Be sure to check out the detailed Schedule Management Plan Template available on our website. This section of our project management plan template provides a summary of the Scope Management Plan in which it addresses the following: We have a detailed Scope Management Plan Template available on our website which can be included as an appendix to the Project Management Plan for larger or more complex projects. The Project Manager will be responsible for managing and reporting on the project’s cost throughout the duration of the project. 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